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How do I manage an email distribution group (mailing list)?

Prerequisites

You must be an owner of the managing group in order to access it and make changes.

How do I add a person/account?

  1. Log in to the Identity and Access Management System (IAMS)
  2. Locate the relevant group

  3. Select Edit

  4. For Deakin accounts:
    • Select the Members: Users tab
    • In the Add Member(s) text box, type a Deakin username or firstname/surname to search for an account
    • Select the required account then Add

  5. For non-Deakin accounts:
    • Select the Members: External tab
    • In the Add Member(s) text box, type an non-Deakin email address and select Add

  6. Allow ~15-30 minutes for the change to take effect

How do I add an owner?

  1. Log in to the Identity and Access Management System (IAMS)
  2. Locate the relevant group

  3. Select Owners

  4. Select the Users tab
  5. In the Add Owner(s) text box, type a Deakin username or firstname/surname to search for an account
  6. Select the required account then Add

How do I restrict who can send emails to a distribution group?

By default, anyone within Deakin University can send emails to your distribution group.

  1. Log in to the Exchange Admin Center
  2. Under Options select Groups

  3. Under Distribution groups I own, double click on the required group

  4. Select delivery management then the + symbol.

  5. Find the group or individual using the search function, then select the + symbol next to that listing to add it
  6. Select OK

  7. Select Save

How do I delete a distribution group?

  1. Log in to the Identity and Access Management System (IAMS)
  2. Locate the relevant group
  3. Select Delete

After you have deleted the group, all members will instantly be removed, however the group will remain visible in IAMS for 30 days with the tag of Expired - pending deletion. After 30 days, the group will automatically be removed.


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