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How do I book a Virtual Meeting Point (VMP) for a video conference?

A Virtual Meeting Point (VMP) allows staff to connect to each other in a video conference. There are many ways to connect to a Virtual Meeting Point, including the use of Skype for Business on your computer or mobile device, a dedicated video conference unit located in an office or teaching space, or an integrated video conference system in a lecture theatre.

Note: Booking a Virtual Meeting Point does not book a physical meeting room. If you require a room with video conferencing facilities, you will need to book the physical location separately.

Book a VMP using the Outlook Web App (OWA)

You can use any web browser to book a VMP using OWA.

  1. Sign in to OWA using your Deakin username and password.
     
  2. Click Calendar.
     
  3. Click + New event.
     
  4. Fill out all the other event details, then click on the Add attendees + plus symbol located on the right side of the Attendees field.
     
  5. Click on the expand folder pane (double arrow) icon, then select All Virtual Meeting Points.


     
  6. Choose the required VMP from the list, then click on the + plus symbol next to it to add it to the required attendees - click OK.
     
  7. You can use the Scheduling Assistant to make sure there are no booking conflicts before clicking Send.

 

Book a Virtual Meeting Point using Outlook 2013

  1. Check to see if the Virtual Meeting Point is already booked - see check if a Virtual Meeting Point (VMP) is booked using Outlook 2013
     
  2. Create a new meeting in Outlook Calendar. Click the Calendar tab then New Meeting > New Meeting.

     
  3. Click the To... button.

     
  4. Click on Global Address List and choose All Virtual Meeting Points from the drop-down menu.

     
  5. Locate the required VMP in the list, then double-click on it and click OK.
A video conference organised via Virtual Meeting Point will not start automatically.

How do I connect to the VMP?

For some of the various methods, please see the following Knowledge articles:


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