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How to follow up, categorise and move emails (Outlook 2013)

You can manage your email by setting reminders, categorising email messages and moving them to folders.

To create follow up reminders:

You can follow up an email to remind yourself to respond to it at a later date.

  1. Right-click the message.
     
  2. In the pop-up menu, click Follow Up and select a time frame. If you select Custom, you need to define a specific date for the reminder notification.

    Highlights the Follow Up option within the right-click menu.
  3. A flagged email will appear in the Tasks > To-Do list. To view the notification, click the Tasks button in the Navigation menu.

    Highlights the Tasks button within the Navigation menu.
  4. Click To-Do List under My Tasks.

    Highlights the To-Do List option within My Tasks.
  5. You can now move the e-mail from your inbox into a custom folder.

To categorise your email:

You can place a colour category on an email to help identify it at a later date.

  1. Right-click the message.
     
  2. In the pop-up menu, click Categorize and select a category.

    Highlights the Categorize option within the right-click menu.

To relocate an email to a folder

To move an email to a folder you can either left-click on the email and drag it to the appropriate folder, or;

  1. Click the Move button on the Toolbar
     
  2. Choose a folder from the drop-down options. If the folder is not listed, select Other Folder for more options.

    Highlights the Other Folder option within the Move menu.
  3. Right-click the message and click Move to Folder.
     
  4. Press Ctrl + Shift + V to bring up the Move to Folder dialog box.


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